Expense management

Business expenses simplified

Get total visibility and control with real-time insights into your company spending. No setup fees. No long contracts. All using your existing business bank account.

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Smart businesses need smart solutions

Why waste time with complicated expense management? Save time, increase transparency and create the right work-life balance for your team with Volopa’s smart cards and expense management system.

  • Eliminate reimbursements and out of pocket payments
  • Cut down on time-consuming administration associated with expense reporting
  • Easily capture receipts and add notes to transactions with the Volopa Business App
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How it works

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Smart employee cards

Allow employees to spend in multiple currencies locally and globally.

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Receipt capture

Capture receipts at the point of purchase, access wholesale foreign exchange rates, and much more.

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Transaction limits

Set daily transaction limits by card and track employee expenditure in real-time.

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Categorise transactions

Categorise company transactions by type, add notes, calculate VAT and download statements and reports the easy way.

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Sync with accounting software

Keep track of your team's spending with Volopa’s Xero and QuickBooks integration.

Get real insights

See it all happen in real-time. Gain insights into employee spending decisions and get your cashflow under control.

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We've got you covered

We go, wherever you go. The Volopa Business app is the quickest way to stay in the know. It’s available for download on Android and iOS.

Card controls

Allow or disable transactions types

We offer real-time control over your transactions, allowing you to disable or enable transactions at the touch of a button.

Add notes to expenses

Gone are the days of scribbling down notes on receipts. Now you can add notes directly to your business expenses via the Volopa app.

Download expense reports

Expense reporting is time consuming and stressful. We provide an easy-to-use interface that let's you quickly download expense reports.

Categorise transactions by type

When managing transactions, you can select from a number of categories, or add notes for your reference.

Freeze and Unfreeze cards

Freeze your card if it's misplaced or stolen. You can simply unfreeze it when you've found it, all using the app.

Set daily limits

Spending limits are a great way to avoid overspending. Daily spending limits can ensure that employees don't run up charges.

Calculate VAT

Now, with VAT% entry field, you can easily add the VAT amount and additional notes to your transactions.

Accounting Integration

With Xero and QuickBooks integration, eliminate data entry errors and improve accuracy.

Capture receipts

Collecting receipts has never been so easy. Just snap a photo of your receipt and let Volopa do the rest.

Expense Management

How to control employee spend?

Finance teams benefit from a range of expense management features, including instant notifications, categorised business transactions, VAT calculations, and more.

Expense management

FAQs

How do I block my card?

You can temporarily freeze and unfreeze your card using the Volopa app or online account. Freezing your card will prevent any transactions from being made on the card while the card remains frozen. You can unfreeze the card at any time if you want to continue using it.

You can also report your card as lost or stolen, which will permanently block the card.

How can I integrate my Volopa account with my accounting software?

You can connect your Volopa account with your accounting software through the Accounting section of our online platform. The setup journey is a one-off & it consists of a few simple clicks where you are redirected to your accounting system to permit connecting your Volopa account. Once complete, you can sync all your Volopa card transactions to your account system at your convenience.

Please visit our Accounting Integration page for the latest list of accounting softwares we currently support.

How can I control & monitor my employees’ spending?

You can set transaction limits, daily spend limits & enable/disable different payment types. All card transactions are available on our online platform in real-time, and you can review all transactions using your expense report & monthly account statement.

How can I generate my monthly report?

Your reports can be downloaded on an ad-hoc basis through the online platform. We also make your historical reports available to download from the platform on a monthly basis.

Does Volopa store all my account statements & reports?

Correct, your statements are accessible online through the platform.

How can I check my account balance?

Live company wallet & individual card balances are available in your Wallet & Cards sections parts of our online platform.

Will I be notified of each transaction?

Transaction email notifications are sent to the cardholder whenever they make a transaction. You can also enable enhanced notifications that contain more information to be sent to your administrators for reference.

Got questions? We've got answers.

Our video library provides step-by-step instructions on how to use our platform. We’ve also got a handy FAQ page for any other questions that you may have.

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